Email signature generator.
A professional signature for Gmail, Outlook or Apple Mail, with the company details a UK limited company has to show. Free, no sign-up, and nothing you type leaves your browser.
You
How to reach you
Look
Layout
The link to your logo image, on your own website for example. Email apps load it from there, so it can't be a file on your computer.
Company details
Limited companies and LLPs have to show these on their business letters, emails included. What the rules say
Your signature
This is an example. Fill in your details and it changes as you type.
Saved in this browser so it's here next time. Nothing you type is sent to us.
Add it to your email
- Press Copy signature above.
- In Gmail on a computer, open Settings (the cog), then See all settings.
- On the General tab, find Signature and choose Create new.
- Name it, then paste into the box.
- Under Signature defaults, pick it for new emails and replies, then Save changes at the bottom of the page.
- Press Copy signature above.
- In the new Outlook or Outlook on the web, open Settings (the cog), then Account, then Signatures.
- Choose New signature, name it, and paste into the box.
- Pick it as the default for new messages and replies, then Save.
- Press Copy signature above.
- In Outlook, go to File, Options, Mail, then Signatures.
- Choose New, name it, and paste into the Edit signature box.
- Pick it for new messages and replies, then OK.
- Press Copy signature above.
- In Mail on your Mac, go to Mail, Settings, then Signatures.
- Choose your account, press +, name it, and paste into the box on the right.
- Untick Always match my default message font so it keeps its formatting.
Set it up on a computer: most phone email apps only take a plain-text signature.
What a limited company has to show
GOV.UK says a limited company's business letters, order forms and website must all show:
- the company's registered number
- its registered office address
- where it's registered: England and Wales, Scotland or Northern Ireland
- that it's a limited company, usually by giving its full name with Ltd or Limited
The regulations behind this cover documents in electronic form as well as on paper, so business emails are generally treated as business letters. A signature is the easy way to make sure every one carries the details. LLPs have to show the same details.
Two catches. If you name any director other than in the message or as the person signing it, you have to name all of them. And if you mention share capital, it has to be the paid-up amount.
Questions about email signatures
Does a limited company have to put its details in emails?
The rules say a limited company's business letters must show its registered name, company number, where it's registered and its registered office address, and they cover documents in electronic form as well as paper. Business emails are generally treated as business letters, so it's safest to include them, and a signature does it for you.
Do I need my VAT number in my email signature?
No. Your VAT number has to be on VAT invoices, but there's no rule that it goes in emails. Add it if your customers find it handy.
Do I have to list all the directors?
Only if you name a director anywhere other than in the message or as the person signing it. A director signing their own email doesn't mean every director has to be listed.
I'm a sole trader. What should I include?
Untick the company details. If you trade under a name that isn't your own, the business names rules ask for your own name and a UK address for documents on your business letters, so add those to the signature.
Why doesn't my logo show?
Email apps load the logo from the web, so it has to be at a public web address, like an image on your own website. Some apps hide images until the reader allows them, which is why the signature works without the logo too.
Will it look right in Outlook?
Yes. It's built with tables and inline styles, the old-fashioned way email still needs, so it looks the same in Outlook, Gmail and Apple Mail. Paste it into the signature settings rather than retyping it.
Do you keep what I type?
No. Everything stays in your browser. It's saved on this device so it's here when you come back, and Clear removes it.
Want a website to match?We'd love to help.
Tell us about your project and we'll come back within one working day with ideas and a fixed-price quote.
Get a free quote →